How to Hold an Event Safely

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Keeping guests safe and happy is top priority when holding an event. Whether this is a charity gala, a pop concert or a sporting event. Event organisers have a duty of care to the people who attend their events, and by following safety guidelines, local guidelines and venue guidelines, they can ensure that attendees stay healthy and feel comfortable gathering with one another. Multiple factors come into play when planning an event, but making sure all angles are covered can make for a much better end result.

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On the site, signage should be easily visible to let your guests know what steps they need to take to remain safe. This could include pointing out evacuation routes and assembly points, where to seek help in the event of illness or injury and more. You can even create a safety guide to be distributed to each guest which will explain these tips and more. For advice from Event Medical Cover experts, consider contacting Private Paramedic who supply Event Medical Cover teams. Should any attendees become unwell or injured during the event, you will want a lightning response to ensure immediate treatment for those involved.

You should also consider bringing in security professionals for your event, especially if it is expected to be a high risk or crowded gathering like a sports match or rock concert, for example. Trained security teams will be able to identify risks that you might have overlooked and ensure the safety of your guests, speakers, performers, staff and other stakeholders. They will be your eyes and ears on the ground, identifying any potential issues before they get out of hand and alerting you to anything suspicious or troubling.

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An event will run much smoother if responsibilities are delegated to different team members for the day of your event. This will prevent anyone from getting overworked and causing stress. At the planning stage, have a backup team on standby in case someone gets sick or has an emergency. This will ensure that there are no gaps in your security coverage around the venue.

On the day of the event, there will likely be a few hiccups along the way. But by focusing on the bigger picture from the start, you can hold your event with confidence and this includes covering all bases to keep guests safe as well as your reputation. After all, the memories made are what matter most!